How to Build Yourself a Personal KPI Dashboard and Measure Your Progress

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Everybody loves setting objectives.

Head over to Pinterest and also you’ll discover hundreds of imaginative and prescient boards with unfulfilled goals. When it’s January 1st, you possibly can count on your Newsfeed to be flooded with individuals declaring that “this 12 months is completely different.

Everyone knows that setting objectives is the enjoyable and simple half, however finishing them is a special animal. What’s the lacking piece to the puzzle?

In my expertise, probably the most ignored side is measuring your progress.

I’ve a speculation that one of many mind’s job is vitality allocation. It’s at all times attempting to determine what actions to present extra vitality to, and the place to take vitality from.

So for those who’re giving your mind “proof” that you simply’re making progress in direction of a aim, then it’s going to create a motivation loop. The human thoughts loves suggestions.

There have been a number of occasions in my life the place I attempted to placed on muscle. I at all times made positive to trace my weight, and to take progress photographs on a weekly foundation. Each time I noticed proof that I used to be making progress, my mind would give me a dopamine increase that mentioned, “It’s Working. Hold Fucking Going.

Let’s zoom out and have a look at how organizations function.

Each main firm measures its progress utilizing Key Efficiency Indicators (KPIs).

  • In case your aim is to enhance your buyer satisfaction, then you must maintain observe of your refund charges, common electronic mail response time, and the online promoter rating.
  • In case your aim is to enhance your advertising and marketing, then you definitely would possibly need to maintain observe of the dimensions of your electronic mail listing and your social media channels.

Key Efficiency Indicators are a GPS for your enterprise.

There’s one more reason why measurement is so vital.

Nobody likes ache. Nobody likes to really feel “uncomfortable.” It’s simple in your mind to comes up with tales, narratives, and re-frames about your progress.

Numbers maintain you trustworthy – you both achieved it otherwise you didn’t.

A couple of years in the past, I had an perception that we’re all of the CEO of our personal private lives. Why not convey over some confirmed enterprise practices to assist maintain observe of my very own life?

That’s after I had the concept to start out a Key Efficiency Indicator Dashboard for my very own private life.

It’s a easy Spreadsheet that I take advantage of a number of occasions a day. It jogs my memory of what my yearly and month-to-month objectives are. It jogs my memory of what habits I’m attempting to attain every day.

I’m going to share with you what I believe is price monitoring, and I’ll share with you what I’m personally utilizing as of August 2019.

What Metrics Ought to You Be Protecting Monitor Of?

We’ve got completely different objectives so we’re going to be monitoring completely different metrics.

Work out what your objectives are, after which reverse engineer what you ought to be monitoring.

  • If I had been attempting to change into a comic I’d maintain observe of how a lot time I spent writing jokes and the way typically I’m performing arise comedy.
  • Let’s say that losing a few pounds is vital to you. You’ll be able to observe habits like how a lot water you’re ingesting, what number of occasions you’re going to the fitness center, and even add in what number of steps you’re taking per day through your FitBit.
  • Are you attempting to eliminate debt? You could possibly observe what you’re spending every day. 

My fundamental focus is my profession – I need to degree up. 

With a purpose to try this, I need to my positive that my mind and my well being are as optimized as attainable. I need to be a transparent and calm thinker, and have loads of vitality.

Right here’s what I’m monitoring now.


  • Pomodoros. It’s how a lot deep work I’m getting in every day. 

Well being

  • Stretching
  • Going to the Health club
  • 64ozof Water
  • Sleep Size – Tracked by utilizing an Oura Ring
  • Sleep Rating – Tracked by utilizing an Oura Ring


  • Listening to Podcasts
  • Meditation
  • iPhone ScreenTime 

Habits can change on a month to month foundation.

For the previous a number of years I stored a studying behavior of a minimum of thirty minutes a day.

I’ve realized that it’s not the best behavior for me to study anymore. After studying a number of hundred enterprise books, they’re all beginning to sound the identical. I noticed that podcasts are extra related to me now, so I changed studying with listening to podcasts.

In a number of months perhaps I’ll change over to a special type of studying. 

Your dashboard will evolve with you identical to the way you’re evolving as an individual. 

Creating Your Private KPI Dashboard

Right here’s a have a look at my private KPI dashboard with some pretend numbers that will help you visualize issues.

The very first thing you’ll discover is that I’m retaining observe of a ton of various metrics and knowledge.

I don’t advocate doing this for most individuals.

Should you’ve by no means labored out earlier than, then you definitely’re not going to attempt lifting the identical weights as knowledgeable bodybuilder, proper?

Begin small and observe round three metrics

The issue with beginning too large is it turns into a giant psychological drain to maintain observe of. You then hand over after per week.

Keep in mind that consistency beats depth.

You is likely to be questioning why am I utilizing a Google Spreadsheet when there are such a lot of cool iPhone apps and software program.

It’s as a result of I wish to maintain issues easy and versatile.  

Hyperlink to the Spreadsheet

(It’s greatest for those who make your individual copy of it)

Utilizing the Spreadsheet Persistently

One of many hardest issues shall be to maintain in line with measuring your knowledge.

The primary difficulty is remembering to maintain observe of the info.

I’ve two spreadsheets.

First, I print out a bodily copy. I maintain a bodily copy subsequent to my nightstand, and I fill it in earlier than I am going to mattress. I discover myself extra constant filling it in bodily, and it does really feel extra rewarding.

Second, each Sunday I take the info and fill it into the spreadsheet on-line. I do that in order that I can see what the scores are on a weekly foundation, and I can do some coloration coding to assist me visualize.

The subsequent difficulty is to maintain measuring while you’re not making as a lot progress as you’d like.

This was an enormous difficulty for me a number of years in the past. I’m a perfectionist by nature. It SUCKS to have an ideal streak of per week, and then you definitely “fall off the wagon.” You’re not going to the fitness center as a lot and seeing that sheet is a painful reminder of it.

Have you ever ever felt that means earlier than?

Keep in mind that the Dashboard isn’t right here to evaluate – it’s right here that will help you enhance. Embrace actuality and notice that it isn’t a giant deal.

You would possibly discover that I began the sheet with July 29th, moderately than August 1st.

It’s as a result of I like monitoring and measuring knowledge on a Monday to Sunday schedule.

Analyze the Knowledge From Your Spreadsheet

Monitoring the info is half the battle – it is advisable analyze the info to make significant adjustments.

I wish to have what I name a weekly customary. Consider it like a online game rating that I’m attempting to beat on a weekly foundation. I spotlight my weekly averages with inexperienced or crimson to point how I did. 

If I didn’t hit a sure aim for the week, I take a while to mirror on what occurred.

Some observations and enhancements I’ve made: 

All the things’s related to one another

If I’m utilizing my iPhone quite a bit, then that impacts my sleep. If I’m not sleeping properly, then that impacts the variety of pomodoros I can accomplish.

If I’m not hitting my pomodoros then that lowers my happiness rating.

Generally I need to keep up late and watch TV on weekdays. If that occurs, I remind myself what the “value” is. 

It’s tough for me to hit my objectives if I’m touring

It’s a part of the rationale why I don’t journey as a lot as I used to. It’s simple to suppose, “oh, it’s only a 5-day journey.”

The jet lag, sleep debt, and never exercising as a lot signifies that I’m paying for it even after the journey is over.

I had a tough time hitting my water objectives.

So, I sat again and tried to diagnose the root trigger. I seen an issue was that I’d should maintain going up and down the steps to refill it. It’s a ache within the ass.

How may I decrease the friction? I switched to an enormous 64ozwater jug that I fill within the morning. Downside solved!

Do you see the purpose? The knowledge tells me the reality about my conduct, and it permits me time to mirror and make significant adjustments.

Are You Accountable to Your self?

I haven’t had a boss in over twelve years. 

My dad and mom and my girlfriend don’t put an excessive amount of stress on me nowadays.

By all means, I can “chill” for the remainder of my life. Nobody’s placing stress on me to work arduous.

However man, deep down I nonetheless have this hearth within me that desires to see what my potential is. Nobody’s going to push me to get there however myself.

That’s why this private dashboard is so vital to me – it retains me accountable to myself.

Featured Picture by Kentoh

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